Project Management for Content Suite

Manage projects on OpenText Content Suite xECM

Project Management for Content Suite provides industry standard and advanced project management tools, built on OpenText Content Suite* / xECM.

Get started quickly on any project with everyday project management tools for any project team. Use advanced tools for more complex projects or programs. Leverage the Content Suite  / xECM platform to drive more value from your project data: 

  • Access a single central repository of project information, search projects and their content. Re-use similar projects or use standard project templates.
  • Integrate projects and enterprise documents (e.g. Contracts, specifications) added directly into project tasks. Integrate projects to systems (e.g. Finance or SAP via xECM) 
  • Accelerate decision making with project data captured in context and a single source of truth.
  • Capture and manage all project data in compliance with internal policies and external regulations. For more on managing Public Sector projects, see Public Sector.

Project Management for Content Suite has industry standard and advanced project management tools to manage any type of project. Project managers can get started quickly with everyday project management tools such as:

  • Interactive Gantt. Add and assign tasks in seconds. Drag and drop to move and link tasks, create timelines. Intuitive tools and icons. 
  • Integrate key documents directly into project tasks, phases or deliverables, for example add the latest Scope or 3rd party contract directly into the related task. Or integrate project assets such as Risk Management registers.
  • Resource scheduling & team management. See team member allocation across all their projects. Collaborate in real-time, with team members anywhere. Use social media tools for instant communication and Notifications to alert the team to project updates and new assignments. Team members can also complete their timesheets directly in the project task. Assign tasks to external users of Content Suite / 3rd parties, such as Contractors or Vendors, who don’t need a Content Suite / xECM licence. 
  • Reporting with real-time data. Dashboards to show Project Managers, Team members or Management the complete project in real-time. The Dashboards are also fully interactive.
Real-time project management reporting
  • Integrate projects with enterprise systems e.g. Finance, or SAP via xECM so that everyone is working with the latest information
  • Import MSProject and Content Server projects. Export to MSProject, Excel, PDF or PNG files.

Learn how this OpenText customer increased project management success: Customer Story 

 


Advanced project management tools, including:

  • - Program Management for connected projects   - Stage Gates
    - Risk Management   - Critical Path
    - Workflows to streamline reviews and approvals. Automatically route and     keep track of all project documents needing review or approval.     - Manual or Automatic   scheduling
    - Full Version control for all project documents. Audit trails for all changes.   - Baselines

A single enterprise system to drive value from project data

With projects driving innovation and high value business activities, project data has become a business asset. Ensure the project team can rapidly connect with the right resources by capturing all project documentation in a single trusted place. The value of project data is maximised by managing projects on a Content Suite / xECM platform:

  • Project data is seen in context. All information is captured in a single location so that project decisions can be based on complete information.  Unstructured project information in emails, presentations, contracts or images is captured and becomes part of a structured project plan. Project teams can see entire projects in context for faster decision making and more accurate assessment of risks and costs.
  • Teams have accurate information. Sharing and maintaining document control in project can be a full time job, yet managing projects on Content Suite / xECM means that project managers can automatically keep track of project documents. They have traceability of all changes to key documents. And they can ensure their project team work with the correct versions of all project documents.
    Team members can instantly find the document or file they need to work on, directly in the task.
    Accuracy is maximised and the project database can be searched with confidence, for example to discover which projects relied on a certain document or contract.
  • Knowledge Transfer is enabled even if working with contract project managers. Teams can quickly search the entire database to find similar projects. They can get started quickly be re-using tasks, templates or any kind of project document. They can instantly assess costs and risks and locate risk mitigation strategies. Information flows securely and effortlessly across departments and project success is optimised. 
  • Content Suite provides a secure environment for enterprise wide project data. It enables a 360° view of the information and resources used in projects while ensuring confidentiality and access to information on a need to know basis. It provides an integrated project management platform for the whole enterprise and network of 3rd parties.
  • Costs are controllable even as the volumes of project data increase every year. Project data is in a single location instead of dispersed and copied across emails and folders. Savings can be made on storage and infrastructure. Digital Information Governance is managed by the existing Content Suite / xECM platform. Intangible benefits such as Knowledge Transfer and leveraging existing project materials mean teams save hundreds of hours per project, in addition to increasing their effectiveness in anticipating and managing costly risks to the organization.

Project Management is an add-on application to Content Suite / xECM. Available for on premise or cloud deployment.
Note: Users do not need Content Suite skills - read our customers experiences.  

OpenText project management
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*Note: the core repository for OpenText Content Suite and Extended ECM (xECM) is OpenText Content Server, on which this solution is based. Content Server was previously known as LiveLink.